Large space before footnotes in MS Word

While formatting the template I used for my PhD Thesis I came across the problem of bizzar formatting of the footer when footnotes were inserted. The problem could occur for no apparent reason. However, I discovered this fix which works. I acknowledge the source - Jess Writes Words -  I reproduce the post in full...

Quick Fix: Large space before footnotes in MS Word

Posted on 25 September 2010

It’s frustrating having programs screw up on you when there’s a pressing deadline to meet. Today while editing my 40-page behemoth of a PW report (before adding all figures, tables and double-spacing and enlarging the fonts) I was unlucky enough to encounter this issue:

After the footnote divider line, but before the footnotes themselves, there would be a huge expanse of blank space. It was wreaking havoc on my formatting and turning all my tables into multiple-paged impossible-to-read clusters of cells.

Turns out this is caused by something called a footnote separator which you have to go to Draft mode (under the View tab in MS Word 07 and up) to edit it.

Go to the View tab, then choose Draft.

Go to the References tab and click Show Footnotes. (On Macs, go to View > Footnotes – thanks to commenter Gerard for spotting this)

In the drop-down list that appears in the Footnotes area, choose Footnote Separator.

Delete any extra spaces, carriage returns etc. It’s handy to have “show non-printing characters” switched on.

Repeat for the other one – I think it was Continuous Footnote Separator.

Go back to View and switch back to Print Layout.

It’s gone!


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